This division is the department's centralized records repository that provides police records maintenance, control, and retrieval. The Central Records Division maintains an alphabetical master name index, an index of incidents by location and type, and a criminal history file on each person arrested. Records are stored as hard copies and through data entry into the department's computer system. Records are maintained in a manner consistent with privacy and security mandates. Required information is tallied and forwarded for state and national Uniform Crime Reports. The division conducts records checks for other agencies, maintains office supplies and blank report forms for the department, completes weekly payroll records, and maintains the budget accounts for the department.
This year, a new computerized records management system is being installed. This new system, which integrates with our new computer-aided dispatch system and computerized field reporting system, will give us more advanced records retrieval and statistical analysis capabilities.
The Central Records Division is staffed weekdays from 8:00 a.m. until 4:30 p.m.
Requests for copies of reports must be made in writing. Request forms are available at Headquarters or may be downloaded here. The cost is $5 per report, up to four pages. Additional pages will be charged $0.25 per page.